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7 Meeting Management Platforms Not Named Zoom to Try!

Covid taught us that we can work anywhere and anytime. If it seems like we’re in more virtual meetings now than we were in in-person meetings before the pandemic, you’re right. The average time workers spend in weekly online meetings increased from 14.2 hours to 21.5 hours over the past two years. But these virtual meetings have freed us up to become a truly global workforce. 

“Zoom” has become the generic for virtual meetings

And I suspect that most of us are, indeed, using Zoom. But the applications detailed below provide a wide range of functionality. Many of these applications are free or charge a nominal rate for the paid plan (vs Zoom’s $15/month rate) It’s worth giving them a try—especially if you’re already using these enterprise applications, including Microsoft and Calendly.

To think about. Zoom can be a little persnickety.

I was in Greece a while back, trying to Zoom with a colleague and it simply wasn’t working. But when we tried Google Meet, it opened right up–it was seamless. after I clicked on the Allow button like I still do with Zoom. If you’re already using enterprise platforms like Microsoft, Google and Calendly, it may be worth taking their meeting sharing apps out for a spin and saving the cost of Zoom. These are top meeting management tools not named Zoom that may be worth a try.


being top of mind with meeting software clicks


ClickUp is one of the highest-rated meeting management software and productivity tools used by productive teams worldwide. 

Key features

    • ClickUp uses whiteboards to brainstorm, take notes, plan projects, and more! With Whiteboards, you are able to bridge the gap from ideation to execution by creating ClickUp tasks directly from your Whiteboards. 

    • ClickUp Notepad is a personal space to jot down thoughts and ideas for an upcoming meeting. Write a meeting note and convert it to tasks later on.

    • Assigned Comments allow you to create quick action items during team meetings. It’s like creating mini-tasks with comments for your team members, so nothing slips through the cracks. The teammate can then resolve the comment and clear the action item from the Comments section after taking the necessary action. 

    • You can set Recurring Tasks in ClickUp, so you don’t miss important work. 

    • Native Time Tracking: track time and set estimates for your meetings. Also, add notes and view reports of the time spent on any discussion

    • Automations: automate tasks like sending meeting room links, assigning meeting note writers, etc.

    • Goals: Set targets and track goals for your team using ClickUp Goals


ClickUp offers a Free Forever Plan with unlimited tasks and team members. Its paid pricing plan starts as low as $5/user per month. 

ClickUp customer ratings

    • Capterra: 4.7/5 (2200+ reviews)

    • G2: 4.7/5 (3200+ reviews)


being top of mind with meeting software bee note


Beenote is a meeting management tool that lets you create agendas, share files, print meeting minutes, and more. 

Beenote key features

    • Meeting attendance

    • Automatic reminders and notifications

    • Prebuilt meeting agenda templates

    • Integration with Microsoft 365, Teams, and Google Calendar

Beenote pricing

Beenote’s pricing plans start at $2.67/user per month for up to 50 users. 

Beenote customer ratings

    • Capterra: N/A

    • G2: N/A


being top of mind with meeting software calendal


If you’re using Calendly for appointment setting, this Calendly is a very good choice for meeting management software 

Calendly helps you organize and schedule meetings online through a link. The free meeting management software lets you set your availability on the app and share it through email or embed it on your Calendly page. 

Calendly key features

    • Automatic reminders, follow-ups, and integration triggers

    • Preferences to control your availability 

    • Multiple in-person and virtual meeting location options

    • Tons of Calendly Integrations to choose from like Calendly & ClickUp  

Calendly pricing

Calendly has a free basic plan. The paid plan starts at $8/user per month. 

Calendly customer ratings

    • Capterra: 4.6/5 (1500+ reviews)

    • G2: 4.7/5 (1000+ reviews)


being top of mind with meeting software chanty


Chanty is an easy-to-use meet scheduling and team collaboration tool. Use it to keep your team members in sync with text, audio, and video conferencing features. You can also share screens, files, links, and assign tasks to make your meeting more productive. One drawback: It doesn’t support emojis!

Chanty key features     

    • Use Teambook to organized tasks, conversations and all content 

    • Address team members with @mentions

    • Save ideas or reports with pins

    • Share code snippets to save time

Chanty pricing

Chanty has a free plan, and the paid plan costs $3/user per month. 

Chanty customer ratings

    • Capterra: 4.9/5 (25+ reviews)

    • G2: 4.6/5 (30+ reviews)

Google Meet

being top of mind with meeting software google meet


Google Meet is a solution that lets you share your video, screens, and presentations with up to 250 attendees within the team or outside your organization. It also has real-time captions powered by Google speech-to-text technology.

Google Meet key features:     

    • Breakout rooms to divide participants into smaller groups 

    • Attendance tracking reports

    • Polls to vote on during video calls

    • Supports up to 25 co-hosts to a meeting 

Google Meet pricing 

Google Meet is available for free. If you subscribe to Google Workspace, at $7.99/month, Google Meet is included in that pricing.

Google Meet customer ratings

    • Capterra: 4.5/5 (10400+ reviews)

    • G2: N/A




being top of mind with meeting software meeting king


If you’re managing multiple remote teams and projects, MeetingKing is the king of meeting management. You can use it as a board meeting software to hold online meetings on multiple topics related to different departments. 

Downside: fails in knowledge base management as there’s no resource section to archive your meeting materials. No free version.

MeetingKing key features     

    • Parking lot to save issues outside the scope of the meeting

    • Archive to search past discussions

    • Short notes automatically converted to meeting minutes

    • Group tasks by ideas, to-dos, and completed tasks

MeetingKing pricing 

The paid plan of this meeting minutes software starts at $9.95/user per month. 

MeetingKing customer ratings

    • Capterra: N/A

    • G2: N/A


being top of mind: meeting management software microsoft teams

It’s one of the most widely used meeting management solutions, thanks to its free availability with Office 365 suite.

Downside: steep learning curve and confusing interface.

Microsoft Teams key features     

    • Video conferencing to make team meetings more personal

    • Digital whiteboarding to collaborate on ideas

    • Screen sharing capability

    • Integrates with other top meeting management software like ClickUp

Microsoft Teams pricing

Microsoft Teams is available for free. The paid plans start at $5/user per month under the Microsoft Office 365 subscription.

MS Teams customer ratings

    • Capterra: 4.4/5 (5600+ reviews)

    • G2: 4.3/5 (11200+ reviews)


being top of mind with meeting software zoom

Okay. We had to include Zoom. They emerged during the Covid pandemic and brought easy access to meeting sharing to our home offices. Zoom is  great meeting management software solution. You can sync this meeting scheduler with your calendar to manage schedules, record meetings, share screens, co-annotate, and transcribe meetings

Track projects and help your team work more efficiently with one of these collaboration tools—most of which have a free or low-cost entry fee. Contact Being Top of Mind to get started with your marketing plan. We’re writers and content marketing specialists.

Zoom key features     

    • Video conferencing and messaging across any device

    • Scalable up to 50,000 people in live video webinar

    • Voice commands for Zoom rooms (virtual conferencing)

    • Zoom Integrates with popular apps like Slack and ClickUp

Zoom pricing 

Zoom has a free plan. The paid plan starts at $14.99/user per month.  


Pricing. The free version is only good for 40 minutes. Most of us have been on calls that get cut off, then we have to log back in to another call. Very disruptive. The paid plan is for a year, so you’re committed. 

Zoom customer ratings

Capterra: 4.6/5 (9100+ reviews)

G2: 4.5/5 (39100+ reviews

Track projects and help your team work more efficiently with one of these collaboration tools—most of which have a free or low-cost entry fee. If you already subscribe to Google, Calendly and/or Microsoft, it’s worth trying their meeting management tools, rather than paying for Zoom’s application @ $15/mo.

Contact Being Top of Mind to get started with your marketing project. We’re writers and content marketing specialists.